Technology Fee

Proposal Process

The Student Technology Fee (Tech Fee) proposal and award process is conducted in three stages.  These stages represent an ongoing proposal development, award allocation, spending, and reporting cycle.  Details of these stages along with step-by-step instructions are outlined below.  If you have questions regarding the Tech Fee proposal process, use the “Contact” link in the left menu bar for assistance.

 

CREATE A NEW PROPOSAL for FY 2013

 

Stage I Proposal

In Stage I two forms are required that are used to assess the project's impact on the university's facilities and technology networking infrastructures.  The university’s Information Systems & Technology (IS&T) division and Facilities department review Stage I proposals and provide feedback by a pre-determined deadline.  See "Important Dates" for dates relevant to the current fiscal year.

Some proposed initiatives require collaboration with Facilities and/or IS&T's staff to ensure that projects are in compliance with the university’s facilities and technology guidelines.  These reccomendations should be used in the development of the Stage II final proposal. 

Step 1: 

  • Complete and submit the IS&T form utilizing the web based tool by the deadline.

  • Complete and submit the Capital Budgets and Space Allocation Committee (CBSAC) form utilizing the web based tool by the deadline.

Step 2:

  • IS&T and CBSAC will return Stage I proposals complete with recommendations for developing the Stage II proposal.

 

Stage II Proposal (and Ranking)

During Stage II the final proposal is developed considering all feedback from Stage I.  The Stage II proposal should be comprehensive and complete with budget justifications for the three possible levels of funding (100, 75, and 50 percent). 

Step 3:

  • Complete the Stage II proposal form in its entirety utilizing the web based tool.  Incomplete proposals risk misinterpretation and funding.

Step 4:

  • All Stage II proposals from a particular college or administrative unit should be ranked (in order of importance) by Deans and/or Vice Presidents utilizing the ranking form in the web based tool.

Step 5:

  • Once the rankings have been entered, Deans and Vice Presidents (or designee) click the final "submit" button by the deadline. 

 

Stage III (Post Award)

 

Spending

 

Spending is one of the most lucrative stages in the tech fee process; the most lucrative being the educational benefit our students receive from the implementation of technology throughout the university. 

Once you have been notified that your proposal has been funded, it is imperative that you follow all spending guidelines, as outline in your award letter, prior to the spending deadline.  Award letters are sent late spring; however, budgets are not available for spending until the start of the fiscal year, July 1.  The deadline to spend funds is the same every year, December 31 (last working day before winter holiday).

Step 6:

  • Implement your project(s) using the funds awarded.

NOTE:  Funding is not guaranteed.  Funds that are not spent by the deadline revert back to the general fund for re-allocation in the upcoming year.
 

Project Status Report

Project status reports are a requirement of the post award stage.  Status reports allow university executives as well as governing associations and other university constituents the opportunity to see what progress was made with technology fees.  As an educational institution, we are proud of our successes; this is an opportunity to share that success.

Status reports are due each year the last Friday in July. 

Step 7:

NOTE:  For a list of all deadlines, use the “Important Dates” link under "Proposal Process" in the left menu bar.