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Faculty Information Management System (FIMS)

FIMS is intended to collect and aggregate data about faculty activities through the Faculty Annual Report process.  Each of the six colleges at the university may have their own internal requirements and schedule for completion of Faculty Annual Reports.  For information pertaining to your particular college, see the announcements for that college, by selecting the appropriate college link in the announcements column.  The annual snapshot of all FIMS data is taken March 31 each year.

FIMS was designed to be intuitive and require no formal training.  Limited training will be provided as needed for each college.  Please contact Charles Gilbreath if your college or department would like to schedule training.

FIMS Data Sources & Quality

Data in the FIMS system comes from two sources.

• The profile or personal information is derived from the Peoplesoft Human Resources system (PS-HR).  This data comes directly from PS-HR and, as such, the data correction must be made inside the PS-HR system.  To request a correction, you can click on "Request Correction" for the field in question.  The system will then generate an email to the appropriate staff member in your college who can correct the data in PeopleSoft.  If you choose, you may add additional information to the email requesting data correction.
• The course information is generated from GoSolar (Banner).  This data comes directly from Banner and, as such, the data correction must be made inside the Banner system.  To request a correction, you can click on "Request Correction" for the field in question.  The system will then generate an email to the appropriate staff member in your college who can correct the data in Banner.  If you choose, you may add additional information to the email requesting data correction.

Brief Overview of How FIMS Works

• Faculty will log-in using a secured web connection. (The login ID will be the GSU campusID, the same ID and password that are used for Easyview.)
  
• The system will recognize the user, based on their log-in, and will pull data from both the PeopleSoft HR and the Banner systems as noted above.
  If any of the data pulled from these two systems are wrong, faculty will be able to request a correction of the data in the source system.  Note: Faculty cannot correct the information themselves, but can provide the correct information with a request for a change.  The system will then notify the person who can make the correction  in Banner or in PeopleSoft.
  
• Faculty will enter data into FIMS to document their activities for the year.  Because the template is comprehensive and designed to include all activities across all colleges, some fields in FIMS will not be relevant to some faculty.  Faculty will use the fields and enter information as specified by their college.
  
• A “Help” button on each field defines the information that should be entered in that field and will help faculty judge where to enter a specific activity.
  Information can be entered during numerous individual sessions and can be retained in the system by clicking on the “Save” button.  
  
• When faculty have completed entering their annual report information, they will release their report to the dept chair.  The Chair will review the report and submit it to the Dean. Chairs will also supply any justification needed if the faculty member is teaching a course that appears to be outside the faculty’s discipline.

View a powerpoint presentation on FIMS.