Section 1. The regular operations of the Senate shall follow a committee review procedure. Unless the Senate by a two-thirds majority vote acts to suspend committee review of a specific matter and act as a committee of the whole, all matters of substance shall be submitted for committee study, recommendations, and/or action prior to definitive action by the Senate. Standing committee business may be initiated by each committee, the chair of the University Senate, an individual member of the University Senate, or by a vote of the general faculty.
Section 2. Until such time as the Senate amends this pattern, the committees listed in Article VII of these Bylaws shall constitute the standing committees of the Senate. These committees, through their duly elected chair, shall, at all regular meetings of the University Senate, make a brief verbal report of business transacted. The text of any motions or resolutions that are to be proposed by committees at a Senate meeting shall be provided to the Executive Committee ten (10) working days before the meeting, and shall be forwarded to Senate members by the Executive Committee five (5) working days prior to the meeting. In addition, each committee shall present a comprehensive, written, annual report or comprehensive committee minutes to the Executive Committee in the spring semester. This comprehensive report, which shall be submitted to the Executive Committee by the end of the second full week of classes, shall include a summary of the major items considered by the committee during the full year and the disposition of each.
Section 3. All standing committees, except the Committee on Nominations, the Fiscal Advisory Committee to the President, and the Hearing Committee hereinafter provided for, shall be elected by the University Senate at the last Senate meeting of the academic year. All members of standing committees shall serve for a one-year term, or until their successors assume office, and shall be eligible re-election. Within ten (10) working days after the election of a new committee, the chair of the outgoing committee shall call a meeting of the new committee and transfer current committee records to it. Records older than twelve (12) months and not needed by the new committee shall be handled in accordance with the policies of the Board of Regents and the Georgia Records Act of 1975, as amended. The new committee shall elect a chair and a secretary and shall report these names to the Secretary of the Senate.
Section 4. All elected members of the University Senate shall have at least one Senate committee assignment.
In order to accommodate the requirements of the Statutes and Bylaws, the Committee on Nominations shall recommend to the Senate that the membership of various committees be increased or decreased.
Faculty members, staff, and students who are not members of the Senate may be nominated to Senate committees when the Nominations Committee deems that a special case exists. Committee members who are not members of the Senate shall be afforded all rights of committee membership, including voting, but shall have none of these rights in the Senate.
Section 5. Vacancies on committees which occur between regular elections, other than those resulting from a vacancy in the Senate term of service and those which occur on the Senate Executive Committee or the Hearing Committee, shall be filled by the Committee on Nominations. Such vacancies shall be reported immediately to the Nominations Committee by the chair of the committee on which the vacancy occurs. Selection of individuals to fill such vacancies shall be made by the Committee on Nominations at the earliest possible time, in the manner indicated in the duties of that committee. The Committee on Nominations shall, within five days of such selection, report the name of the replacement to the chair of the Senate Executive Committee and to the Secretary of the Senate. The replacement shall immediately assume the committee assignment, but not elective office, of the individual being replaced.
Section 6. Each committee shall determine its own rules and procedures within the limits of its functions as described herein. Each committee shall decide on its meeting dates, but shall meet at least once a semester. A majority of committee members shall constitute a quorum. Prior public notice of all committee meetings shall be provided whenever practicable.
Section 7. All committees shall keep minutes of all meetings, including a list of members present and members absent. The minutes of the committee meetings shall be deposited in the University Library within fourteen (14) days following the date of their approval by the particular committees. The minutes of standing committees shall be in addition to reports as required by Article VI, Section 2, of these Bylaws.
The minutes of all standing committees shall be open to inspection by the faculty, except for the Student Discipline Committee and except as specified in Article VI, Section 3, of the Statutes of Georgia State University.