The University Senate shall hold four regularly-appointed meetings during each academic year, with the chair of the Senate Executive Committee having the option of canceling a maximum of one of these four meetings should s/he determine that there is insufficient business for the meeting. A majority of the membership shall constitute a quorum. The agenda, with the text of proposed motions, shall be distributed five (5) working days prior to the meeting, except in the case of a special meeting.
Special meetings may be called by the chair of the Senate, or the chair of the Senate Executive Committee. In addition, upon petition of twenty (20) percent of the membership of the University Senate, a meeting must be called. At least 48 hours notice shall be given for any special Senate meeting. Only business mentioned in the call of a special meeting can be transacted at such a meeting. Meetings of the University Senate and its committees, except the Executive Committee at its own discretion, shall be open to the university community, provided that only members have the privilege of voting and non-members shall have the privilege of the floor only when specifically provided for by the University Senate or its committees. The minutes of the University Senate and its committees, including the Executive Committee, shall be open to inspection by the university community. Exceptions shall be made in cases where confidential information about particular individuals would be otherwise revealed. The responsibility for the determination of confidentiality shall rest with the Executive Committee, who shall secure the consent of the individual affected before making such information available in the minutes.
All meetings of the University Senate and its committees shall be conducted in accordance with the provisions of the University Statutes and the Senate Bylaws, and for matters not covered in such Statutes and Bylaws then in accordance with the latest edition of Robert's Rules of Order. Actions by a senate committee or subcommittee may be taken by electronic voting. Motions should be sent to the official university email address of record of each committee member, and the committee chair must afford the committee members a reasonable amount of time, and no less than two business days, to respond to a request to vote by email. At least a majority of the entire committee membership must participate before an electronic vote can be considered valid. At least a majority of those responding must vote affirmatively for a motion to pass. Non-responses will not count as either affirmative or negative votes or as abstentions. If a committee member objects to using electronic voting for a particular motion at the time of the vote, voting on the motion must be delayed to an official meeting of the committee. The results of an electronic vote must be reported at the minutes of the next meeting.