A pre-termination letter from RFS, mailed approximately 90 days prior to a project’s termination, is designed to initiate the PI’s review of the project financial activity, especially to clear encumbrances and finalize all relevant charges needed prior to project termination. This letter is informational and does not require the PI to return the letter to RFS. A project summary report of expenditures is attached and mailed with the letter. Department administrators/business managers also receive copies of the letter. The signed letter becomes part of the permanent financial records that are reviewed by internal and external auditors as well as applicable funding agencies.