Grants.gov for Sponsoring Agencies other than NIH
Electronic Grant Submission through Grants.gov for institutional submissions (Not NEH Fellowships). Directions for submitting a NEH Fellowship grant application are available on the NEH website (see link to left)
1. Registration. Georgia State University Research Foundation is registered with grants.gov. PIs do not need to register (except for NEH Fellowship Programs.)
2. Obtain Software
a) Obtain a compatible Adobe Reader (specified in application package) needs to be downloaded to all computers that will be used to complete the application. It is available free on the grants.gov website. http://www.grants.gov/help/download_software.jsp
b) If the grant application requires conversion to pdf files, you need Adobe Acrobat Professional or other software that converts documents into pdf files needs to be installed. Adobe Reader is not sufficient.
3. Download appropriate grant application. From either www.grants.gov or from the specific agency. Each application is tied to the grant program and comes prepopulated with information about the grant program. You can not use an "old" application.
4. Learn how to navigate the application package. Attend an URSA workshop or watch the grants.gov training demonstration available at http://www.grants.gov/applicants/apply_for_grants.jsp. Please note the demonstration suggest the PI will be submitting the application. You will not. Follow the directions here.
5. Notify OSP. PI emails his or her Sponsored Programs Officer of intention to submit an application via grants.gov.
6. Complete grant application. PI downloads and completes grant application. It is useful to prepare your budget using our budget Excel spreadsheet available on our proposal submission web page. This can be used for internally routing your proposal. However, you must complete any budget forms included in the application.
7. Submit draft proposal for review at least five days before due date. PI prints completed forms and draft of narrative and route the hard copy through GSU using the Proposal Approval Form (see OSP Quick Reference for more details on what needs to be submitted). PI should email draft application to OSP officer ccing Associate Director of OSP at same time.
8. Submit final proposal at least two days (48 hours) before grant due date. PI completes grant application (including attachments which should be uploaded in their appropriate form by the PI), does the rudimentary error check available in the application package, and emails an electronic copy of completed grant application to his or her assigned Sponsored Programs Officer and the Associate Director.
9. Submission to grants.gov. After final application is reviewed, the OSP Officer emails the application package to the Authorized Organization Representative (AOR) who submits the application to grants.gov. GSU AORs are Associate Director Rick Evans, AVPs Albertha Barrett, Amy Lederberg and Bob Curry; VP Robin Morris. PIs CANNOT submit their own grant application via grants.gov!!!
10. Grants.gov error check. Rudimentary error check is done by grants.gov and notification of errors is sent to the AOR who will forward it to PI. PI will correct errors and forward corrected grant to OSP officer to be to be resubmitted through grants.gov by AOR. Errors must be corrected before submission deadline for application to be accepted. PIs need to be available to correct the proposal if there are errors. Please remain available until your OSP officer informs you grants.gov has accepted the application.