This includes Georgia State personnel only, their roles on the project, titles, the percentage of effort/time each will devote to the project, the rate of pay, the amount requested from the sponsor to support each person per year (or for the entire project period) and the amount of salary cost shared (if required). Note that administrative and clerical salaries are generally not charged to sponsored projects. However, such charges may be appropriate for some large, complex programs. Please consult OSP if you are not sure about a particular salaried position.
For salary calculations, use the Salary, Effort, Person Month Conversion Chart to assist you in calculating the following:
- Georgia State faculty and staff base salary - Faculty and staff salaries typically are based on a percentage of their total annual effort. Faculty are typically compensated based on a nine-month academic year appointment, although some faculty are compensated based on a 12-month calendar year appointment. Even if a faculty member decides to teach summer school, that does not change their appt. from a nine- to 12-month appointment. Check with your department to determine the correct appointment year for figuring your salary. An appropriate percentage of the academic year or calendar year salary should be specified in the budget. If summer salary is to be requested, see below.
- Daily/hourly rates - Some proposal budgets may require that faculty or staff time be reported on an hourly, daily or weekly basis. The number of hours worked will depend upon whether the person listed in the budget is on a nine-month or 12-month appointment. The hourly rate is computed as follows:
- Academic Year (nine-month faculty): 9 month salary ÷ 1560 hours = rourly rate
- Calendar Year (12-month employees): 12-month salary ÷ 2080 hours = hourly rate
- The daily rate would merely take the appropriate hourly rate and multiply it by eight hours. To calculate the weekly rate, multiply the hourly rate by 40 hours.
- Nine-month faculty summer salary - For summer salary, a maximum of three months of summer effort and salary (calculated up to 33.33% x 9 month base salary for the current fiscal year) may be requested when this is acceptable to the sponsor. This summer salary must be identified as such in the budget.