FAQs

Yes. SciQuest is used extensively throughout the US and abroad. The State of Georgia has purchased the application for all State agencies; the University System of Georgia has purchased the application for all BOR schools, excluding the Research Institutions who contracted direct with SciQuest. The list of users is very extensive. To name a few,  Havard, Yale, MIT, Emory, University of Pennsylvania, Notre Dame, the UNC System Georgia Tech, Board of Regents, Emory are a few institutions which have all implemented the SciQuest software.

Yes, a Help Desk will be available to assist users.

Comment fields should be available where the shopper can specify which line items should be charged to a particular speedtype.

In some cases no. It may be a department decision. The payment request form will be available if departments need it. Again, this will be determined during our business fit analysis.

We will not know until we configure our system and a business fit analysis is done.

We will need to look at the configuration to see if this is possible and if this is a good policy for GSU. Also, we do not know the life of the cart.

The user should be able to print out the purchase requisition in SciQuest so professors can manually sign.

We will not know until the configuration is done in the SciQuest system.

A cart is the entity that holds details about the item(s) or services that you would like to order. Prior to submitting a cart, you can add additional items, change items, remove items, change quantities, etc. Funding is not attached or "reserved" for a cart - meaning carts do not have a PO number, PR number or money from a credit cart reserved. Once you hit submit, the financial association begins. Once the cart is submitted, it becomes a purchase requisition.

Once a cart is submitted, it becomes a Purchase Requisition (PR). During the Purchase Requisition phase, the funding for the purchase is often times validated. (is the credit card number valid? Can the user "use" the account entered? Is there enough money for this purchase?) and the approval process is initiated. Once a Purchase Requisition is fully approved and complete, it becomes a Purchase Order.

A Purchase Order is simply, that order to purchase goods or services. A purchase order is a binding contract. It contains the name and/or description of the goods you are buying, as well as the quantity, price, payment, and delivery terms.

Hosted catalogs are an electronic form of a supplier's printed catalog. Suppliers provide information for the items that they sell and put this into a spreadsheet. This information is then loaded into the system where it can be viewed by shoppers and requisitioners. Generally, organization-specific pricing is applied to a hosted catalog.

From SelectSite, you can click on "links" to go to a supplier's site to shop. This experience is very similar to shopping directly from a supplier's website except:

1. you will only see those items that you can order,

2. you will see organization-specific negotiated pricing,

3. after shopping, you can add those items directly to your SelectSite cart.

A non-catalog item indicates the item is not available via a hosted calog or punch-out catalog. SciQuest knows nothing about the item being requested and it is requisitioner's responsibility to accurately describe and price the item.

These users can shop for items, but cannot submit a cart.

These users can shop for items and submit carts (that they created or from a shopper).

These users can review (approve and reject) purchase requisitioners that are assigned to them.

These are system administrators and can make changes to site configuration, user information, suppliers, etc.

An invoice associated with one or more SelectSite/HigherMarkets purchase orders.