Phase I: Job Title Selection

1. Contact SFP Liaison to identify appropriate job title.
   1. Job duties / responsibilities, Qualifications for position, Salary for the position, Who will need access to PPRTS and organization structure will be discussed with SFP
   2. b. A decision will be made regarding the type of position (pre-approved/created)
   3. HRAC person will be identified and cc’d on all communications related to the search.
2. PI/Designee will complete and submit SFP Form using information discussed with SFP Liaison
   1. Attach Brief description of posting/job announcement for advertisement
   2. Before submitting, please make sure that you have received appropriate review and approval of the position.

Phase II: Job Posting

3. SFP Liaison sends e-mail notification for approval of position and approval to post in PPRTS. This e-mail is sent to PI/Designee and HRAC
4. PI or designee enters posting into PPRTS.

Phase III: Interviewing

5. Interviews take place. Please make sure the Interview Evaluation forms are completed and uploaded into PPRTS. In order to further expedite the hiring process, Background Check Authorization Forms should be given to final interviewed candidates before leaving the interview.
6. PI/Designee should inform the final interviewed candidates to submit the Background Authorization forms to the Employment Office.

Phase IV: Candidate Selection

7. PI/Designee selects final Candidate and completes Candidate Recommendation Form in PPRTs. An automatic e-mail from PPRTs will alert PI/Designee to complete workflow approval process for Final Candidate. The automated process will also alert ODEP a further approval. Should ODDEP have any questions about the search, PI/Designee will be contacted.
8. Once approved, Candidate can be offered a “Conditional Hire” pending Background Check.
9. SFP Liaison will notify PI/Designee of the clearance to formally offer the position to the Final Candidate
10. SFP Liaison will mail the following to selected candidate:
    1. SFP Offer letter, and
    2. New Hire Packet

Phase V: Onboarding

11. SFP Liaison will e-mail PI/Designee upon the receipt of the following:
    1. New Hire packet and
    2. Signed SPF Offer letter
12. SFP Liaison notifies PI/Designee and HRAC to complete ePAF.
13. SFP Liaison notifies PI/Designee and HRAC the Final Candidate is officially hired at GSU. New employee should communicate with HRAC regarding next steps to include NEO, PantherCard, Parking, Keys
14. SFP Liaison closes out case as employee officially Onboarded and work-capable!