Family Medical Leave
The Family Medical Leave Act (FMLA) entitles eligible employees to take up to 12 weeks of unpaid, job protected leave each year. The employee must be employed for at least one year and have worked at least 1,250 hours over the previous 12 months. Employees may request FMLA for the following events:
- Birth of a child
- Adoption of a child
- Serious health condition of the employee, the employee's child, spouse, or parent
- Any period of incapacity or treatment connected with inpatient hospital care, hospice or residential medical care facility;
- Any period of incapacity sporadic absences from work, school, or other regular daily activities that also involves continuing treatment by a health care provider; or,
- Continuing treatment by a health care provider for a chronic or long-term health condition that is incurable or so serious that if not treated, would likely result in a period of incapacity; and for prenatal care.
On January 28, President Bush signed into law the National Defense Authorization Act for FY 2008 (NDAA), Public Law 110-181. Section 585(a) of the NDAA amended the FMLA to provide eligible employees working for covered employers two important new leave rights related to military service:
New Leave Entitlement. An eligible employee who is the spouse, son, daughter, parent, or next of kin of a covered service member who is recovering from a serious illness or injury sustained in the line of duty on active duty is entitled to up to 26 weeks of leave in a single 12-month period to care for the service member. This provision became effective immediately upon enactment. This military caregiver leave is available during “a single 12-month period” during which an eligible employee is entitled to a combined total of 26 weeks of all types of FMLA leave.
New Qualifying Reason for Leave. Eligible employees are entitled to up to 12 weeks of leave because of “any qualifying exigency” arising out of the fact that the spouse, son, daughter, or parent of the employee is on active duty, or has been notified of an impending call to active duty status, in support of a contingency operation. By the terms of the statute, this provision requires the Secretary of Labor to issue regulations defining “any qualifying exigency.” In the interim, employers are encouraged to provide this type of leave to qualifying employees.
Steps to Request Medical Leave through e-TIME
1. Log on to ADP portal: https://portal.adp.com/public/index.htm
2. Click on the “Time” tab and click “Here” to log on to e-TIME
3. Once in e-TIME, click “My Actions”
4. Under Actions, click “Request Leave Time”
5. Once you have verified your information is correct (Employee ID, Name and Manager), click the drop down menu arrow to select the appropriate Leave Category: “FMLA, Medical, Military or Miscellaneous”. ** You may only choose one category.
6. Click “Next”
7. Next, you will need to fill in the Leave Reason: “Birth or Adoption, Care of Child, Care of Parent, Care of Spouse, Certified Paternity, Employee **(Select this reason for employee illness), Military “ ** You may only choose one category.
8. Select the Leave Frequency: “Continuous “or “Intermittent” **Note, Intermittent leave frequency means you will be taking off only some of your scheduled work time.
9. Next, fill in the Leave Start Date and Leave End Date. **Note, dates may be approximate for maternity leave.
10. Select the Leave Hours: “Same hours each day” or “Variable hours” **For example, If your leave frequency is intermittent, and you are requesting a range of 1 to 3 hours each Monday, you will select “Variable hours”.
11. Now, you will need to type in the Approximate Daily Leave Hours. **For example, if you are normally scheduled to work 8 hours each day and are requesting continuous leave with no work time, you will type in “8”.
12. Finally, you must type in details regarding your leave in the box labeled “Describe details of your Request”. **For example: I am requesting 2 weeks medical leave for surgery. I would like to freeze 32 .0 hours of vacation during this leave period.
13. Click “Send & Close” to submit your leave request.
14. Finally, if approved for Intermittent FMLA Leave, you must print out your timecard at the end each pay period and write FMLA beside the hours you take under FMLA. Your timecard will need to be submitted to the Leave Coordinator, by faxing to 404-413-3324
Please refer to more detailed information on the FMLA Policy and FMLA process below:
For a medical leave of absence, complete the following forms:
- Certification of Health Care Provider for Employee's Serious Health Condition
- Certification of Health Care Provider for Family Member's Serious Health Condition
To be posted in each department:
For assistance, please contact Corrin Sorteberg at (404) 413-3314 or email corrinsorteberg@gsu.edu