Process of Temporary Employment
The Panther Temp Program will provide the university with highly efficient, effective, timely and economic support services for all departments. This proactive program will be centralized and administered by the Human Resources employment office. Support rendered to the university will be in the following areas:
- Clerical
- Administrative
- Tech Support
- Customer Service
- Accounting
- Management
Assignments will be offered on a part-time or full-time basis. Assignments will have a duration of 1-day to 6-month s, not to exceed 6-months.
Application Process
Applicants may apply via PPRTS.
Recruiting
The Panther Temp program is orientated to attract a pool of qualified candidates. Staff will be familiar with temporary employment policy and procedures, and trained on recognizing temporary talent. Recruiting efforts will be focused at career fairs and walk-in traffic. Other areas of recruiting will stimulate from employment advertising, such as flyers, brochures, informationals, and GSU’s employment web site.
Placing a Temp
Recruiters/Panther Temp administrators are responsible for building and maintaining a pool of available temporary employees. An applicant must have a complete file before he/she is considered available for assignment. Following are the steps to completing a file and assigning the status “Available for Assignment”:
- Interviewing with a recruiter/Panther Temp Administrator
- Proficiency Testing (Microsoft Word and Excel , Typing Test)
- Checked References( 2 employers 1 personal)
- Completion of background information (criminal history and credit check)
After completing a file, the temp will be placed in the “available for assignment” file, and screened routinely as request forms come in.
Requesting a Temp
Departments in need of temporary employees may submit a Temporary Job order request form. This form outlines the following:
- Type of position
- Full-time or Part-time
- Work hours
- Assignment start and end dates
- Dress Code
- Department name
- Position title
- Hourly rate
- Duties
- Preferred qualification
- Suggested MHS (* does this apply to temp assignments)
- Skill request/testing requirements
- *Request for interview
- Approval signatures with contact extensions (primary contact & hiring official
A copy of the request form can be obtained (online), on GSU’s employment page, under employment forms. A copy can also be e-mailed to departments by a staff member. The completed form should be returned to the employment office by fax, inter-office mail, or handed in at the front desk. The request form will be date stamped and logged into a tracking spreadsheet for assignment and temp management. Once assigned to a recruiter/panther temp administrator, a search to meet departmental needs is activated. This includes :
- Contacting potential temp
- Describing position and pay rate
- Confirming availability for assignment
- Scheduling interview with hiring manager (if needed)
Departments are given the option to directly interview with 2 or 3 qualified candidates. When the interview option is exercised, a final selection notification should be given by the department. A recruiter/panther temp administrator can also administer a direct placement. When direct placement is requested, staff will confirm the name and start date of temp by inter-office mail, e-mail or telephone.
Submitting the Payroll Action Form (EPAF)
Hiring managers should submit the EPAF to the Payroll office within 24 hours of temporary confirmation. A copy of the form can be retrieved on GSU employment site online under payroll forms.
Temp Orientation
Once a temp has been selected for an assignment, staff will schedule an orientation. The orientation should be held no later than 1 business day before scheduled assignments. A Temp payroll packet will be given to the Temp to fill out. In addition to a payroll packet , an orientation packet will also be given to the temp that will include:
- Assignment Letter (indicates: wk hrs, department, building, supervisor
- Panther Temp Policy& Procedures (i.e. attendance, tardiness, conduct etc.)
- Parking/Marta discount Memo
- Payroll Schedule/ Blank Time sheets
- University Map
First Day follow-up
Staff will perform a first day follow-up. Staff will communicate with the Panther Temp’s supervisor at the end of the first day to ensure a successful start. Staff will advise supervisor to make contact with the employment office to make any changes to the assignment or to discuss performance issues or work behavior regarding any Panther Temp.
Identification
Panther Temp employees holding assignment s longer than 30 days are required to obtain identification. Staff will confirm Temporary status within payroll system then instruct Temps to report to the Auxiliary Center to take a photo ID. Id’s are to be handed in after the last assignment. ID may be placed in Temp file for reuse.
Termination of Assignment
If an assignment terminates at anytime before the original end date, written notice is required specifying a new one, preferably one week in advance. If immediate early termination is at the temp request, efforts will be made by the employment office to replace the temp as soon as possible.
Thank you letters/Self-Evaluation & Departmental Evaluation
Thank you letters will be sent to temps after completed assignments. The letter will include recruiters/Panther Temp administrator contact information. In addition to the letter, all Panther Temps will receive self-evaluation to complete for every assignment. This is a tool that will be used for professional development.
The department will also receive Panther Temp evaluations. The evaluation will determine the success rate of placed temps as well as evaluate individual performances. Temps receiving high praises will be recognized. Those evaluations in which poor remarks are made will be handled on an individual basis.