A work hour is a clock hour of 60 minutes, not a class hour of 50 minutes. Federal Work-Study is a part-time employment program with students working an average of 10 hours per week. As an institutional policy, students may work no more than an average of 20 hours per week during the academic year.
Payment through Federal Work-Study is made strictly by the hour. Students who are absent due to illness, holidays, or other reasons, are NOT paid or given credit for the time missed. Students are NOT paid for time taken for meals.
Supervisors' deadlines for submitting monthly forms required for payroll purposes vary for each month and especially around the end of terms. As a general rule, most forms are due within the first 7-10 days of the month. If a student is hired after the middle of the month, his/her paperwork will be processed for the following month as will all late-arriving paperwork.
Students may not begin working until they have completed the payroll sign-up procedures.
Employing departments have the primary responsibility for monitoring FWSP students' earnings. Students will benefit from being included in this process; however, departments, not students, will be held accountable for funding excess earnings that result from negligent monitoring practices. Students must be paid for all time worked.
Performance. Students are responsible to their supervisors for punctual, regular and efficient performance of job duties. Supervisors must be notified in advance of any absence.
Duration. Students are expected to remain in their chosen job for the entire semester, August to December, or January to May (in case of summer, May to August). If a student quits his/her job mid semester, he/she cannot begin a new position until the start of the next semester. Students who plan to work a different job for the spring term (January) must notify the Financial Aid Office in writing.
A student cannot hold more than one Federal Work-Study job at a time. Also, a student cannot hold a Federal Work-Study job and a non-Federal Work-Study job within the University at the same time.
Withdrawal from the program. Any student who intends to withdraw from the Federal Work-Study Program, either temporarily or permanently, must inform both his/her supervisor and the Financial Aid Office. Before leaving the program, the student should give two weeks' notice to the employer.
Maximum hours. During the academic year, a student may work no more than an average of 20 hours per week. Students are not paid for lunch hours, holidays or time off.
Loss of earnings. A student who leaves a job should not expect to have his/her earnings replaced by any other type of financial aid.