Receiving Payments
Salary
Salaries in the Federal Work-Study Program are funded to a maximum of 75 percent by the federal government, to the extent of the college's federal allocation for the program, and 25 percent by the employing departments or off-campus, nonprofit agencies. The hourly pay rates allowable are established by the University. Currently the rates are as follows:
Salary Range:
Level I Basic Support Functions $7.25-$7.45
no experience or general experience
- minimal technical ability
- minimal responsibility
- general clerical duties
Level II Skilled Support Functions $7.46-$8.15
extensive experience
- average to extensive technical ability
- above average responsibility
- highly specific skills required
Level III Advanced Support Functions $8.16-$9.00
- highly extensive experience
- highly advanced technical ability
- above average responsibility
- highly skilled duties
Level IV Community Service $9.01-$11.00
- off campus employment
All FWSP students will be employed within the range of each classification according to their respective job descriptions and aptitudes. Variations in hourly rates among departmental FWSP employees should reflect only differences in aptitude, skill, level or responsibility and/or performance.
The employing department may increase hourly wages for returning students up to 50 cents per hour per academic year. The increase must be submitted on the Fall Human Resources Personnel Action Form. Hourly increases are not to exceed the maximum pay rate for the corresponding level.
Payroll Calendar & Timesheets
Time Sheets
Time sheets are to be submitted to the Payroll Office. A time record deadline calendar will be available online at the beginning of each term. The calendar will list the dates by which hours are to be submitted for each month. Failure to submit these forms on time will delay payment to the student.
Time sheets are self-explanatory. They are to be filled out completely. Any time sheet submitted with missing information will be returned to the supervisor for completion, which may delay payment to the student. To ensure accurate, unaltered data on time sheets, all time sheets must be completed in ink with subsequent changes initialed by the supervisor. Supervisors should cross out all dates on the time sheets on which the students did not work. Students may not work during scheduled class time.
Each supervisor is responsible for maintaining accurate time records. Therefore, each supervisor should use an alternate method of time keeping.
Time sheets are to be submitted, no later than 5:00 p.m. on the appropriate deadlines, to: Georgia State University, Human Resources, located at 1 Park Place South, Suite 330.
The time sheets are the forms used to submit the student hours for payment. You may go to the following website to print your time-sheet http://www.gsu.edu/~wwwhre/forms/index.htm.
Payroll Calendar
Federal Work-Study Time Record
http://www.gsu.edu/~wwwhre/payroll/studentpaydates.htm
Awards
Students receive an official financial aid award notification from the Office of Financial Aid. The award notification will state the financial aid that the student is eligible for at that time. If a student is eligible for Federal Work-Study, the authorized award will be listed in the award notification. The award amount is usually listed for the fall and spring terms as such:
- Fall: $800
- Spring: $800
- Total: $1600
**Please note that this award example is not a standard amount. Federal Work-Study can vary in dollar values. The student must accept their Federal Work-Study award. In accepting financial aid awards, a student agrees to provide any additional documentation requested by an authorized university official to verify information given on the student's original financial aid application. The University reserves the right to reduce or cancel an award in cases where there is conflicting or missing information. In addition, if the student is awarded financial aid which in total exceeds his/her federally determined eligibility, a Federal Work-Study award can be reduced or cancelled. In this case, the Federal Work-Study Office will attempt to notify the supervisor; however, it is the student's responsibility to ensure that his/her supervisor knows of the change. Since the financial aid process is ongoing, supervisors should have alternative sources to pay the student in the case the student's award is reduced or cancelled. Earnings should be monitored based upon gross earnings. For example, a student who has a $1500 award may earn up to $1500 gross earnings.
