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Records Access

• GoSOLAR Web For Student is Georgia State’s online system for the majority of your records and information needs, including viewing  financial aid status & awards; viewing statements & payments of tuition & fees; viewing registration information, unofficial transcripts and final grades; and ordering official transcripts and enrollment  verifications.

• Students may make all of their GoSOLAR records and information accessible to parents or others by sharing their GoSOLAR access information.  To revoke the third party access, a student will need to change their GoSOLAR access information (pin number).

• The Consent to Release Records to Third Parties form is used by students to give their parents or other third parties consent to access their educational records or information. The consent form must be completed and signed by the student and turned in to the office in which consent is being given. Please note that parents and third parties must follow the same university access policies as the student.  Completing this form does not give direct access to the GoSOLAR system.

• The Office of the Registrar requires all students, parents and  third parties to complete a Request for Access to Student Records form prior to accessing any official student record/information housed within the Office of the Registrar.  For parents and other third parties, this form must be accompanied by a Conent Release to Third Parties form unless the release form is already on file in the office. Please note that completing this form does not give third parties direct access  to the GoSOLAR system.  As noted above, access to GoSOLAR may only be given  by the student.

• Link to the U.S. Department of Education’s Family Policy & Compliance Office and to the federal (FERPA) guidelines.

Faculty and Staff Guidelines

Procedures for Releasing Records to Third Parties are guidelines for Georgia State University faculty or staff for releasing student information/documents to third parties, as required by FERPA.

Guidelines for the protection, retention and disposal of student records are avaialble on the Records Management webpage.