Forms

Accounting Forms

Agency Fund Agreement

Journal Entry Form

Program Director Cash Advance Agreement

Continuing Education Program Approval Form

Imprest Fund/Petty Cash Replenishment Form

Project Advance and Imprest Fund Request Form

Study Abroad Cash Advance Form

Closing Project Advance/Imprest Fund

Departmental Sales & Service and Cost Transfer/Quasi Determination Form

Disbursements, Accounts Payable Forms

SCHOLARSHIP/FELLOWSHIP Approval for Payment through DISBURSEMENTS

Expenditure Review Certification Form [XLS]

Payment Request Form [XLS]

Request for Taxpayer Identification Number and Certification (W-9) [PDF]

Certificate of Foreign Status of Beneficial Owner (W-8BEN) [PDF]

Foreign Vendor Information Form [PDF]

Study Abroad Cash Advance Form [DOC]

Consulting Agreement - Long Form [PDF]

Consulting Agreement - Short Form [PDF]

Payment to Independent Contractors/Consultants

Common Industry Practices Checklist [PDF] - CIPC Form - Updated 1/25/2010

Worker Classification Review Questionnaire [PDF] - WCRQ Form - Updated 1/25/2010

Contract Routing Form [PDF]

Employee Compensation Agreement Form [PDF]

Consultant Payment Authorization [PDF]

Wire Transfer Requirements and Instructions - (Updated-Effective 10/25/2010)

Tax, Visa, International Forms

B Visa Certification [PDF]

Form 8233 Exemption from Withholding on Compensation for Non-Resident Alien [PDF]

Form I-9 Employment Eligibility Verfication

Application for a Social Security Card [PDF]

Form W-7 Application for IRS ITIN [PDF]

Form W-8BEN Certificate of Foreign Status [PDF]

Payment Request (Office of Disbursements Payments) [DOC]

Travel & Relocation Forms

Travel Services

Travel Authorization (Employee) [DOC]

Travel Authorization (Student) [DOC]

Travel Advance Request [DOC]

Project Advance Request [DOC]

State of Georgia Certification of Exemption of Local Hotel/Motel Exercise Tax [PDF]

Travel Expense Statement (New - applicable to travel that occurs on or after October 1, 2012)

Travel Expense Statement (Updated – 4/17/2012 applicable to travel that occurs on or after April 17, 2012)

Deposit Remittance /Advance Closing Form [PDF]

Moving Expense Agreement [PDF]

Relocation Expense Authorization (REA) Form [XLS]

Application for Relocation Expense Payment or Reimbursement Form [XLS]

Sample Offer Letter [PDF]

Spectrum Forms

Property/Equipment Forms

Missing Property Form [XLS]

Off Campus Equipment Use Permit Form [XLS]

Transfer Equipment Form [XLS]

Surplus Transfer Request Form [PDF]

Surplus Requisition Form [PDF]

Computer Disposal Form [PDF]

P'Card Forms:

• Steps to Apply for a P'Card
• P'Card Quick Reference List
• P'Card Application - Word Format  PDF Format
• P'Card Ethical Use Agreement -  PDF Format
• P'Card Agreement - PDF Format
• P'Card Manual - PDF Format
• P'Card Cover Sheet - Word Format  PDF Format
• P'Card Check List - Word Format  PDF Format
• P'Card Activity Log - Excel Format PDF Format
• P'card Special Approval Waiver Form - Word Format PDF Format
• Dispute Form - PDF Format
• P'Card Missing Receipt - Word Format PDF Format
• P'Card Reinstatement Agreement - Word Format PDF Format
• P'Card Sales Tax Reimbursement Letter - Word Format PDF Format
• P'Card Change Request - Word Format PDF Format

Purchasing Forms

• Copier Pick Up Form
• IT Procurement Review Form
• Vendor EFT Information Request Form ( Please Contact Purchasing Department at 404-413-3150)
• Foreign Vendor Information
• Vender Trade In Authorization Request Form

Property Control Forms

• Chematix
• Surplus Transfer Request Form
• Vendor Trade-in Authorization Request Form
• Surplus Requisition Form

Other Forms

• W-9 Form For Georgia State University - PDF Format
• Vendor Profile Form - PDF Format
  Effective 2/1/2012, it is mandated that all new vendors provide a ”Vendor Profile Form” prior to setup in Spectrum.  If this form is not received in lieu of, or in addition to the IRS W-9 Form, the vendor information will not be processed.
• IRS W-9 Form - PDF Format
• The Purchasing Department no longer handles Portfolios (GSU Folders) and NCS Answer Sheets. NCS Answer Sheets can now be obtained from the University Bookstore and GSU Portfolios can be obtained from University Printing and Copy Services.
• American Express State of Georgia Travel Card Application Form - Word Format PDF Format
• American Express State of Georgia Travel Card Cardholder Agreement - Word Format PDF Format
• American Express State of Georgia Travel Card Cardholder Profile - Word Format PDF Format
• Sole Source Form - Word Format  PDF Format
• Sole Brand Form - Word Format  PDF Format
• Contract Routing Form (PDF Format)
• Computer Disposal Form - PDF Format Word Format
• Tax Exemption Certificates
  For Tax Exemption Certificates and tax exemption information contact:
  Business Services, 404.413.3150
 

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